Poster Presentation Guidelines

Poster presentations are an important feature of the Continuums of Service Conference, and are expected to be professional in content and appearance. The poster session and opening reception will be held from 4:30-5:30 PM, Wednesday, April 2, 2014, where presenters have the opportunity to discuss their work with COS participants. We are requesting that your poster remain on continuous display until 1:00 PM on Friday, April 4, 2014. Suggestions for the format of your poster and the times for presentation are outlined below.

Poster Format:
Each presenter will share a 6'-long table to display their poster (there will be no wall space to attach posters and no AV available). Please feel free to bring any additional handouts and other materials to enhance your poster session. We will not be able to receive pre-shipped posters. We apologize for the inconvenience.
For your convenience we will provide a free-standing, tri-fold project display board and materials to affix your information to the board. (Dimensions are: 36"H x 48"W open, 36"H x 24"W folded).

Set-up Time: 
Please plan to assemble your poster on Wednesday, April 2, 2014 between 12:00 pm and 1:30 pm in the Ballroom Foyer. If assembly location should change, you will be notified. Posters will be displayed in the outdoor reception area. Again, all posters should be left on display for the duration of the conference, if possible.

Dismantle Time:
Please dismantle your poster on Friday, April 4, 2014 at 1:00 pm. If you must leave the conference prior to this, and wish to take your poster with you, please do so at the latest opportunity.  If you do not dismantle and remove your poster on Friday at 1:00 pm, we will assume that you have no further need for it.  

Visual:
• Limit the text to about one-fourth of the poster space, and use "visuals" (graphs, photographs,   schematics, maps, etc.) to tell your "story."
• Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom.
• Leave some open space in the design. An open layout is less tiring to the eye and mind.
• Text should be readable from five feet away. Use a minimum font size of 18 points.
• Visuals should be simple and bold. Leave out or remove any unnecessary details.
• Use color to enhance comprehension, not to decorate the poster.
• Make sure that the text and the visuals are integrated.

Text:
• Keep the text brief. Blocks of text should not exceed three paragraphs (viewers won't bother to read more than that).
• Use text to (a) introduce the topic, (b) explain visuals and direct viewers' attention to significant information, and (c) state and explain important information.
• Some information can be summarized in a bullet-point list.
• Cite and reference any sources of information other than your own.

Miscellaneous:
• SIMPLICITY IS THE KEY. Keep to the point, and don't try to cover too many things.
• Have colleagues pre- view your poster for issues of clarity, readability and appeal.
• Provide additional information and details with a handout. Bring from 50-100 copies to offer additional information about your program.